Congratulations on accepting an offer. Condo and POTL sales include extra steps around the Status Certificate — the critical document the buyer's lawyer reviews. This roadmap shows what's happening, what you need to do, and when. Use the checkboxes to track your progress.
AcceptanceAcceptance Day—
Your Agent Handles
Sends deposit instructions to buyer's agent
Confirms deposit received in brokerage trust account
Sends signed Agreement of Purchase and Sale to your lawyer
Updates MLS status to "Sold Conditional"
Calendars all condition deadlines and shares with you
Your To-Do (Critical for Condos) — deliver by —
Order Status Certificate immediately
Pay Status Certificate fee — approximately $113 + HST
Order through Conduit, Condo Control, or property manager
Confirm receipt of all signed documents
Save your lawyer's contact information
About the Status Certificate: This is a legal document from your condo corporation showing the financial health, rules, and any pending issues. The buyer's lawyer reviews it to confirm there are no surprises. Order it immediately — it can take up to 10 days to receive.
ConditionalConditional Period—
Home Inspection — deadline — · waiver/fulfillment —
Coordinate with your agent for inspection access
Leave the unit during inspection (1–2 hours typical)
Receive Status Certificate package from management company
Deliver Status Certificate to buyer's lawyer immediately upon receipt
Buyer's lawyer reviews — usually within 5 business days
Wait for buyer's notice — waive or raise specific concerns
What to watch for: The most common Status Certificate concerns are pending special assessments, underfunded reserve funds, and active litigation against the corporation. If the buyer raises concerns, you have the right to remedy (where possible) or decline.
Firm DayWaiver Day — The Deal Becomes Firm—
What Happens
Buyer signs Waiver (OREA Form 123), or Notice of Fulfillment (Form 124) for each condition. Or deletes the condition (Form 120).
Waiver must be delivered before 6 p.m. deadline
Your agent confirms waiver received with you and your lawyer
MLS status updated to "Sold" (firm)
Celebrate this moment. Once all conditions are waived, your home is officially sold. The buyer can no longer walk away without forfeiting their deposit.
Pre-ClosingPreparing for Closing—
Legal & Financial
Contact your lawyer to begin closing preparations
Notify your mortgage lender about discharge
Confirm your lawyer has trust account details for receiving funds
Condo Management Notifications
Notify property management of sale and closing date
Confirm parking spot and locker transfer details
Book service elevator for moving day
Confirm any move-in/move-out fees with concierge
Pay any outstanding condo fees (will be adjusted at closing)
Cancel pre-authorized condo fee withdrawals after closing
Utilities & Services
Notify hydro/electric provider of move-out date (if separately metered)
Cancel or transfer internet, cable, phone
Cancel or transfer home/contents insurance
Cancel any unit-specific services (cleaning, etc.)
Moving Logistics
Book movers (4+ weeks in advance recommended)
Reserve service elevator with concierge
Begin packing non-essential items
Arrange storage if needed between move dates
Address Updates
Set up mail forwarding with Canada Post
Update address with CRA
Update address with banks and credit cards
Update driver's licence and vehicle registration
Update OHIP / health card
Update employer payroll and HR records
Update subscriptions and online accounts
Buyer Pre-Closing Visits
Accommodate up to 2 pre-closing visits (1 hour each, 24-hour notice)
Coordinate concierge/security access for visits
Visits are for measurements and contractor quotes — not re-inspection
Condo-Specific Tip: Your condo corporation likely requires advance notice for moves. Some buildings only allow moves on weekdays during certain hours. Confirm move-out logistics with the property manager as soon as you have a closing date.
Final WeekLast Preparations—
Unit Preparation
Remove all personal belongings and chattels not included
Empty and clean storage locker (if included)
Remove items from parking spot (if included)
Remove balcony items
Clean unit — broom-swept condition
Patch nail holes, touch up paint if needed (optional)
Keys, Fobs & Access
Gather all unit keys (including spare copies)
Gather all building access fobs and key cards
Gather parking access fob/card
Gather locker key
Gather mail key
Gather garage door remote (if applicable)
Gather appliance manuals and warranties
Closing Documents
Sign closing documents at lawyer's office (1–3 days before closing)
Review statement of adjustments with your lawyer
Confirm condo fee proration on adjustments
Keys & Fobs Count: Condo buildings track fob/key inventory. If you're missing any, there may be replacement fees deducted at closing. Account for everything in advance.
ClosingClosing Day—
What Happens
Buyer's lawyer transfers funds to your lawyer's trust account
Your mortgage is paid out from sale proceeds
Title officially transfers to the buyer at Land Registry
Keys and fobs delivered to buyer (typically through your lawyer)
You receive net proceeds (same day or next business day)
Congratulations. Your condo is officially sold. You'll receive your proceeds via wire transfer or certified cheque from your lawyer, less mortgage payout, legal fees, condo fee adjustments, and any other deductions.
After ClosingWarranty Window—
Stay Reachable
Be reachable by phone for any defect notice from buyer
Warranty period is as negotiated in the Agreement of Purchase and Sale (e.g. chattels, mechanical systems, illegal use, hidden defects, insurance claims — each may have its own expiry)
Final Items
Confirm all condo fee pre-authorized withdrawals are cancelled
Save closing documents for tax purposes (principal residence exemption)
Update voter registration and other government records